Must-Ask Questions When Touring a Banquet Hall for Your Wedding or Quinceañera
So you popped the big question ey! Ok, what's next? Finding the perfect venue for your wedding is one of the most exciting—and sometimes overwhelming—parts of the planning process. The venue sets the stage for your big day, so it's essential to ask the right questions during your tour to ensure it aligns with your vision and needs. To help you navigate this important decision, we've put together a list of must-ask questions for when you're touring banquet halls. Whether you're just starting your search or narrowing down your options, these questions will help you make an informed choice and ensure everything goes smoothly on your special day.
Venue Availability and Policies
Is the date we’re considering available?
How many events are scheduled on the same day?
What is the maximum guest capacity of the venue?
Are there any restrictions on the type of event (e.g., noise, smoking)?
What are the cancellation and refund policies?
Pricing and Packages
What is included in your standard package?
Do you offer customizable packages?
Are there any hidden fees or additional costs (e.g., overtime charges, service fees)?
What is the payment structure, and when are payments due?
Are there any discounts or promotions available?
Catering and Beverage
Do you offer in-house catering, or can we bring in an outside caterer?
What are your food and beverage options?
Can we do a tasting before making a decision?
Is there a minimum or maximum food and drink order?
What are the drink package options? Do you offer a cash bar or open bar?
Layout and Decoration
Can we customize the decor for the space?
Are there different layouts or room configurations to choose from?
What is the policy for bringing in outside decor, flowers, or furniture?
Are tables, chairs, linens, and centerpieces included?
Do you provide a dedicated coordinator to assist with set-up and breakdown?
Audio/Visual and Entertainment
Do you provide audio/visual equipment (e.g., microphones, projectors, speakers)?
Are there any restrictions on entertainment (e.g., bands, DJs, live music)?
Do you have in-house lighting or AV specialists to help with the setup?
Is there a sound system, or can we bring our own equipment?
Logistics and Staffing
How many staff members will be on-site during our event?
Is there a venue coordinator to help with the day-of details?
Do you provide security or parking attendants?
Are there dressing rooms or bridal suites available?
Other Amenities and Services
Is parking available for guests? Is it free or paid?
Are there hotel or lodging options nearby?
Do you offer shuttle service or transportation options for guests?
Can guests leave their items at the venue the day before the event?
Post-Event Details
How do we handle the breakdown and cleanup after the event?
What time does the venue close? Are there any extra charges for extended hours?
Can we store items at the venue for pick-up the next day?